When it comes to declaring electronic records, information governance professionals
have been struggling for some time with the issue of what metadata to preserve. This may
not be as much of an issue with native files, so long as they are preserved intact upon
creation, or when it comes to data stored in various and sometimes sophisticated platforms
such as back-up or archival systems, and other enterprise systems that may automatically
store all metadata in native format. This is, in fact, the preferred mode of production
currently advocated by some counsel and courts. Unfortunately, when it comes to
preservation of documents generated by common business applications (often
unstructured data found in both large and small organizations) for records management
purposes, the question becomes more difficult. What metadata fields are considered usable
or relevant in determining what to capture at the end of the day if a record is or has been
migrated to another format?
John J. Isaza, Esq.