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Managing Physical Records

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Price: $324.00
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Description
Now viewable on mobile devices! 

In this age of swelling e-mail boxes and shared drives, it’s easy to see why the focus is on electronic records. But physical records are often overlooked and present as great a challenge as ever. In this course, find obvious benefits of effective management of physical records and discover the hidden costs of inadequate records management.

You’ll learn about records storage systems, establishing filing systems, records centers, and archives management. Learn how choosing the right filing equipment and supplies for your organization can clarify file arrangements, enhance clerical productivity in filing and re-filing operations, simplify the identification and retrieval of records when needed, protect records from damage, and prevent unauthorized access to recorded information.

Discover how a well-designed records facility, whether commercial or in-house, can be affordable instead of prohibitive, in terms of space needed and the labor necessary to operate the facility. Learn how your records center can enhance productivity allowing for optimal space and time usage required for functions the records center is to fulfill. 

This course also includes the guidelines Establishing Alphabetic, Numeric, Subject Filing Systems and Records Center Operations, 3rd Ed. at a reduced cost as part of your purchase.
 
This online course is full of practical, real-world solutions you can put to work immediately. Each section of this online course contains audio and review questions, and you can download printable course notes for easy offline reading and review.
 
This course may be purchased individually and is also included in our Essentials of RIM Certificate Program.

You have 12 months from the date of registration to complete the course. Here's HOW TO ACCESS YOUR EDUCATION. 
 
Estimated time of completion: 2.5 hours

ICRM Maintenance Credits:
2.5
 
Domain: RIM Practices      Level: 2
 
Course Learning Objectives
Upon completion of this course, participants will be able to:
  1. Describe the two basic types of records 
  2. Explain the difference between centralized, decentralized, and combination active records storage systems 
  3. List the three primary filing system arrangements 
  4. Identify the various types of coding systems 
  5. Explain the purpose of an index 
  6. State the advantages of vertical file cabinets, lateral filing equipment, open-shelf filing, and mobile shelving 
  7. Explain the purposes and functions of a records center in a records management program 
  8. Define archives management and explain its purpose 
Section 1: Records Storage Systems
Upon completion of this section, you will be able to:
  1. Name the three types of records storage systems 
  2. Explain the difference between centralized, decentralized, and combination systems 
  3. List some of the advantages and disadvantages of each system 
Section 2: Filing Systems
Upon completion of this section, you will be able to:
  1. State the objectives of a filing system
  2. Identify a file plan for active records
  3. Identify the criteria for selecting a filing system
  4. List the three primary filing system arrangements
  5. Identify the various types of coding systems
  6. Describe the purpose of an index
  7. List the various numeric filing arrangements and their purpose 

Section 3: Filing Equipment and Supplies
Upon completion of this section, you will be able to:
  1. State the filing equipment and supply selection considerations
  2. List the different types of available file folders 
  3. Describe the advantages of vertical file cabinets, lateral filing equipment, open-shelf filing, and mobile shelving
Section 4: Records Centers
Upon completion of this section, you will be able to:
  1. Identify the ways in which a records center fulfills an organization’s needs
  2. List and describe the three benefits a records center provides
  3. Define a commercial records center
  4. List the four requirements to consider during design development of a records center 
  5. Explain the advantages and disadvantages of a commercial records center as compared to an in-house facility
Section 5: Archives Management
Upon completion of this section, you will be able to:
  1. Explain the purpose of archives management
  2. List the ways archives management preserves an organization’s history
  3. Define records appraisal
  4. List the questions to be asked prior to the selection of records to be placed in archival storage
  5. Describe the two phases of records selection
  6. Describe the two types of archival value
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