Print Page | Contact Us | Sign In | Register
ARMA Online Store: Learning
Main Storefront
        

Introduction to the Generally Accepted Recordkeeping Principles®

Item Options
Sign in for your pricing!
Price: $210.00
Quantity: *
 
Description
Now viewable on mobile devices!

The Generally Accepted Recordkeeping Principles® were created to help your organization implement effective records systems and policies. Together, the eight principles set a standard of conduct and practice deemed by practitioners in the RIM field to represent sound policy and practice. Therefore, failure in one area of The Principles drags down the standing of the entire system. This is undesirable from a standards compliance perspective and when measuring your overall system performance.

This introduction course focuses on the importance of each principle and how you can integrate each into your RIM program. The course also provides you vital facts that you can take back to executive-level managers, who may be unfamiliar with the benefits of RIM, but need to be familiar with The Principles and the benefits to your organization – as well as the perils of ignoring them. You will learn why the principles are a standard of excellence for records systems and why your organization should regard compliance with them as a holistic organizational imperative – and a mandate for better information governance.

Each section of this online course contains audio and review questions, as well as printable course notes for easy offline reading and review.

This course may be purchased individually and is also included in our Essentials of the Generally Accepted Recordkeeping Principles® Certificate.
 
You have 12 months from the date of registration to complete the course.

Estimated Time of Completion: 2 hours

ICRM Maintenance Credits: 1.5

IGP Recertification Credits: 1.5 General

Domain: Business Functions    Level: 4

Learning Objectives
Upon completion of this course, you will be able to:

      1. Determine and implement strategic goals for information governance 
      2. Recognize the benefits of standard processes and standard documentation of those processes 
      3. Articulate potential legal problems due to non-compliant recordkeeping systems 
      4. Identify rules that govern reliability and integrity of data 
      5. Identify ways to protect data and records from unauthorized access and use, as well as protection from loss, destruction,
          and corruption 
      6. Give examples of authorities governing the management and control of records 
      7. Summarize the consequences to a business when information or records are difficult to locate or access 
      8. Identify items to be included in a records retention program 
      9. Identify safeguards important to the disposition processes 
      10. Explain how the lack of a transparent record keeping process affects organizational processes

Section 1: Principle of Accountability
Upon completion of this section, participants will be able to: 

      1. Identify the factors to consider when developing a chain of accountability 
      2. Describe the requirements for documentation of processes to achieve suitable accountability 
      3. Ensure policies are adequately documented, formally approved, modified as required over time, and appropriately
          enforced 
      4. Identify the advantages of implementing a formal process review and approval 
      5. Summarize the items to be examined in an audit

Section 2: Principle of Integrity
Upon completion of this section, participants will be able to:

      1. Identify methods to ensure the integrity of records in all recordkeeping systems 
      2. Identify rules that govern reliability and integrity of data 
      3. Implement controls to demonstrate integrity of the recordkeeping system 
      4. Discuss controls used to ensure data is captured and maintained in a reliable manner 
      5. Identify the need for a clearly defined planning process to establish integrity of data and systems migrations

Section 3: Principle of Protection
Upon completion of this section, participants will be able to:

      1. Summarize considerations around the rules and regulations surrounding the issue of security and protection 
      2. Identify ways to protect data and records from unauthorized access and use, as well as protection from loss, destruction, 
          and corruption 
      3. Discuss how an established recordkeeping program can protect records and information that are private, confidential, 
          privileged, secret, or essential to business continuity 
      4. Identify the factors to consider when assessing the appropriate level of physical protection 
      5. Identify levels and methods of protection to ensure privacy and confidentiality 
      6. Identify physical protection solutions 
      7. Summarize the need for disaster recovery and business continuity for the purpose of protection

Section 4: Principle of Compliance
Upon completion of this section, participants will be able to:

      1. Give example of authorities governing the management and control of records 
      2. Identify the primary purpose of the principle of compliance 
      3. Articulate potential legal problems due to non-compliant recordkeeping systems 
      4. Identify the purpose of compliance audit 
      5. Recognize factors looked for in a compliance audit 
      6. Identify change management strategies as they relate to compliance audits

Section 5: Principle of Availability
Upon completion of this section, participants will be able to:

      1. Summarize the consequences to a business when information or records are difficult to locate or access 
      2. Explain how process and documentation are critical to the principle of availability 
      3. Discuss the benefits of using technology to assist in availability of information 
      4. Explain the role of an audit(s) in providing availability of information

Section 6: Principle of Retention
Upon completion of this section, participants will be able to:

      1. List the factors used to determine the appropriate period of time for maintaining records in a recordkeeping system 
      2. Identify items to be included in a records retention program 
      3. List items used to determine whether retention has been adequately addressed 
      4. Outline examples of avoidable costs of retaining records too long 
      5. Summarize the purpose of conducting an audit of a record retention program

Section 7: Principle of Disposition
Upon completion of this section, participants will be able to:

      1. Identify safeguards important to the disposition processes 
      2. Summarize possible methods of destruction for paper records 
      3. Summarize possible methods of destruction for electronic records 
      4. Discuss the advantages of commercial and in-house destruction 
      5. Review records management policy to determine whether records are being disposed of in an appropriate manner

Section 8: Principle of Transparency
Upon completion of this section, participants will be able to:

      1. Explain how the lack of a transparent record keeping process affects organizational processes 
      2. List the main factors that drive organizational transparency 
      3. Identify types of documentation required for a transparent records program