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The Principles® (Generally Accepted Recordkeeping Principles®) constitute a widely leveraged global standard that identifies the critical hallmarks and a high-level framework of good practices for records management, records and information management (RIM), and information management programs.
Published by ARMA International in 2009 and updated in 2017, the Principles are grounded in practical experience and based on extensive consideration and analysis of legal doctrine and information theory. They are meant to provide organizations with a standard of conduct for governing information and guidelines by which to judge that conduct.
The Principle of Transparency
An organization’s business processes and activities, including its information governance program, shall be documented in an open and verifiable manner, and that documentation shall be available to all personnel and appropriate, interested parties.
The Principle of Availability
An organization shall maintain its information assets in a manner that ensures their timely, efficient, and accurate retrieval.
The Principle of Retention
An organization shall maintain its information assets for an appropriate time, taking into account its legal, regulatory, fiscal, operational, and historical requirements.
The Principle of Disposition
An organization shall provide secure and appropriate disposition for information assets no longer required to be maintained, in compliance with applicable laws and the organization’s policies.
Utilize The Principles®
For a full explanation of how to use the Principles and the complementary Information Governance Maturity Model as guidance for developing an effective information governance program, see Implementing the Generally Accepted Recordkeeping Principles®, which is available for purchase in the ARMA bookstore (for ARMA International professional members, it is a FREE PDF download). Not a member? You should be. Join now on our website or contact our membership team at firstname.lastname@example.org for assistance.)
ARMA now offers a training course on The Principles. Take this unique course to learn more about the Principles and how to apply them within your organization for operational excellence and competitive advantage.