This website uses cookies to store information on your computer. Some of these cookies are used for visitor analysis, others are essential to making our site function properly and improve the user experience. By using this site, you consent to the placement of these cookies. Click Accept to consent and dismiss this message or Deny to leave this website. Read our Privacy Statement for more.
Print Page | Contact Us | Sign In | Register
Records Management
Share |
ARMA Resources on Records Management

Back to All Topics

Records Management

Your ARMA International Resources

Records Management Defined

Records Management is the professional field dedicated to information that rises to the level of importance that requires ongoing maintenance, whether it be for evidentiary or specific business purposes. These pieces of information are termed "Information Management but some organizations combine the two disciplines under the moniker of "Records & Information Management (RIM)".

ARMA Guide to the Information Profession

Definitive ARMA Resources

 The Principles®

The PrinciplesThe Generally Accepted Recordkeeping Principles® (Principles) constitute a generally accepted global standard that identifies the critical hallmarks and a high-level framework of good practices for information governance – defined by ARMA International as a “strategic, cross-disciplinary framework composed of standards, processes, roles, and metrics that hold organizations and individuals accountable for the proper handling of information assets. Information governance helps organizations achieve business objectives, facilitates compliance with external requirements, and minimizes risk posed by sub-standard information-handling practices. Note: Information management is an essential building block of an information governance program.”

Developed and published by ARMA International, the Principles are grounded in practical experience and based on extensive consideration and analysis of legal doctrine and information theory. They are meant to provide organizations, of all sizes, sectors, industry types, and geographic boundaries, with both a standard of conduct for governing information and guidelines by which to judge that conduct.

For a one-page summary of ARMA's Principles, click here.

Get Your Copy

 Records and Information Management Core Competencies, 2nd Ed. (PDF)

RIM Core CompetenciesRecords and information management (RIM) professionals at all stages of their career can use Records and Information Management Core Competencies, 2nd Ed. to identify their proficiency in each of six defined domains: Business Functions, RIM/Information Governance Practices, Risk Management, Communications and Marketing, Information Technology, and Leadership.

Get Your Copy

 Glossary of Records and Information Management Terms, 5th Ed. - PDF

Glossary of RIM TermsWith an expanded scope that encompasses more than 100 new entries from key information governance (IG) disciplines, this PDF version of the fifth edition of the glossary now defines more than 1,000 terms from disciplines that intersect with records and information management (RIM), including security, privacy, audit, legal, information technology, archives, and business management. From the definitions of records management and information management, to the question of "What is IG?" the glossary covers it all.

Get Your Copy

 Job Descriptions for Information Management and Information Governance (PDF)

Glossary of RIM TermsBased on Records and Information Management Core Competencies, this publication is a guide for creating effective records and information management (RIM) job descriptions at four different levels – from entry to executive.

Get Your Copy

Latest Resources


Records Management Key Points

  1. Establishes high-level practices and policies that apply to both electronic Records and traditional Records.
  2. Parent category to both Electronic Records Management and Traditional Records Management, both of which build upon standards established by Records Management.
  3. Records Management is comprised of both Electronic and Traditional Records Management for electronic formats and paper formats respectively. The two have strong similarities but diverge because of the specificities of managing physical items as opposed to digital items.
  4. Records Management includes the entire lifecycle of the Record.
  5. Records Management begins managing a piece of information once it is declared a Record declaration or if it is initially created as a Record.
  6. Records Management concludes managing a piece of information when the Record is disposed or transferred to Archiving.

Generally Accepted Recordkeeping Principles®

Learn more about The Principles®.

ARMA Principles

  1. The Principle of Accountability - A senior executive (or a person of comparable authority) shall oversee the information management to appropriate individuals.
  2. The Principle of Transparency - An organization’s business processes and activities, including its information governance program, shall be documented in an open and verifiable manner, and that documentation shall be available to all personnel and appropriate, interested parties.
  3. The Principle of Integrity - An information governance program shall be constructed so the information assets generated by or managed for the organization have a reasonable guarantee of authenticity and reliability.
  4. The Principle of Protection - An information governance program shall be constructed to ensure an appropriate level of protection to information assets that are private, confidential, privileged, secret, classified, essential to business continuity, or that otherwise require protection.
  5. The Principle of Compliance - An information governance program shall be constructed to comply with applicable laws, other binding authorities, and the organization’s policies.
  6. The Principle of Availability - An organization shall maintain its information assets in a manner that ensures their timely, efficient, and accurate retrieval.
  7. The Principle of Retention - An organization shall maintain its information assets for an appropriate time, taking into account its legal, regulatory, fiscal, operational, and historical requirements.
  8. The Principle of Disposition - An organization shall provide secure and appropriate disposition for information assets no longer required to be maintained, in compliance with applicable laws and the organization’s policies.

ARMA International has also developed a maturity model based on The Principles®.

Join The Conversation