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Records

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Records Defined

Any recorded information, regardless of medium or characteristics, made or received and retained by an organization in pursuance of legal obligations or in the transaction of business.

ARMA Glossary of Records and Information Management Terms, 5th Ed.

Definitive ARMA Resources

 The ARMA Guide to the Information Profession

The ARMA Guide to the Information ProfessionThe ARMA Guide To The Information Profession (originally, the Information Body of Knowledge [InfoBOK]) is the community-driven open source body of knowledge for the Information Profession. An Information Professional is anyone who, for one of their major job tasks, manages or governs information (content, data, documents, knowledge, or Records), the systems that contain information, or the policies and practices by which information workers must abide.

The ARMA Guide To The Information Profession ("ARMA Guide") establishes the major areas of knowledge which must be attained to successfully be an Information Professional and provides a common terminology, understandings, and strategies amongst the various sub-disciplines of the Information Profession.

The ARMA Guide is also available in an expanded version with commentary, analysis, and put in the larger context of a comprehensive understanding of the Information Profession in the book INFORMATION: The Comprehensive Overview of the Information Profession by Nick Inglis, also available through ARMA for purchase.

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 Glossary of Records and Information Management Terms, 5th Ed.

Glossary of RIM TermsWith an expanded scope that encompasses more than 100 new entries from key information governance (IG) disciplines, this PDF version of the fifth edition of the glossary now defines more than 1,000 terms from disciplines that intersect with records and information management (RIM), including security, privacy, audit, legal, information technology, archives, and business management. From the definitions of records management and information management, to the question of "What is IG?" the glossary covers it all.

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Latest Resources

 

Records Key Points

Records key points are based on The Principles®.
  1. The Principle of Accountability - A senior executive (or a person of comparable authority) shall oversee the information management to appropriate individuals.
  2. The Principle of Transparency - An organization’s business processes and activities, including its information governance program, shall be documented in an open and verifiable manner, and that documentation shall be available to all personnel and appropriate, interested parties.
  3. The Principle of Integrity - An information governance program shall be constructed so the information assets generated by or managed for the organization have a reasonable guarantee of authenticity and reliability.
  4. The Principle of Protection - An information governance program shall be constructed to ensure an appropriate level of protection to information assets that are private, confidential, privileged, secret, classified, essential to business continuity, or that otherwise require protection.
  5. The Principle of Compliance - An information governance program shall be constructed to comply with applicable laws, other binding authorities, and the organization’s policies.
  6. The Principle of Availability - An organization shall maintain its information assets in a manner that ensures their timely, efficient, and accurate retrieval.
  7. The Principle of Retention - An organization shall maintain its information assets for an appropriate time, taking into account its legal, regulatory, fiscal, operational, and historical requirements.
  8. The Principle of Disposition - An organization shall provide secure and appropriate disposition for information assets no longer required to be maintained, in compliance with applicable laws and the organization’s policies.

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