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ARMA Live! 2018 Conference Education Program 'Call for Proposals' Is Now Closed

ARMA 2018 – 63rd Annual Conference & Expo
October 22 – 24, 2018
Anaheim, CA

The ARMA Live! 2018 Conference Education Program 'Call for Proposals' is now closed.

We invite you to partner with us to bring superior quality conference education to our members. Please submit proposals that build upon core skills, share best practices and innovations, and lead the way in information management and governance trends. This means submitting proposals for sessions that are learner-focused to ensure that each program is a learning experience with application to the participant's work.

Requested Content
In order to create a well-rounded conference program and respond to feedback from attendees, ARMA International has done a significant amount of pre-planning for the ARMA Live! 2018 education program and is seeking proposals within the following criteria.

Education Development
ARMA International education programs are a learning experience. This means:

  • Content is informative and relevant, with clear and immediate application to the learner's work
  • Content is purely educational and not a showcase for your organization or its products and services
  • PowerPoint slides (if applicable) are used to facilitate discussion or provide complementary content
  • Delivery methods include interactive and/or hands-on approaches to support the learning
  • Content corresponds to the required application-focused learning objectives
  • Handouts reflect the content and aid in-class application and/or are a resource for later use


Format Options
ARMA International offers several distinct formats in which to share knowledge and experience that will facilitate participant learning. Over the next several years, ARMA International’s annual conference will become an experiential learning event with few lecture-based sessions. Therefore, priority consideration is given to sessions that are uniquely engaging and interactive in nature.

  • ARMA Flipped! Sessions consist of two sessions: the first provides the content instruction in an online format prior to conference, and the second provides a practical, hands-on application of the online content instruction in a follow-up, face-to-face format at conference. Flipped learning works especially well with “how to” content and increases attendee retention and recall for better application on the job.
  • Buzz Sessions consist of a moderator and up to three experts who discuss a variety of perspectives on a given topic. Participants also contribute their ideas regarding how to address an issue or react to the information that has been shared in the session.
  • Learning Labs are designed to provide in-depth learning and high interactivity where attendees can develop their skills while engaging with peers, all under the direction of experts. The sessions feature case studies and works in progress that introduce attendees to new, dynamic approaches and must allow at least 50% of the session time for attendee discussion and/or application.
  • Rapid Fire Sessions cover a broad range of subjects and provide short bursts of “meaty” content to attendees. They consist of timed, 10-minute talks that can be grouped under a related topic.
  • Other Formats are sessions that consist of unique and engaging formats that might be out-of-the-box configuration, a new experience by which adults learn, or a stand-and-deliver approach. You must fully describe the format and explain why it best suits your content.
  • Pre-Conference Seminars are half-day, one-day, or two-day programs taking place in the days before the conference that provide a unique opportunity for in-depth study of the latest topics in specialized fields related to managing and governing information assets.

Again this year, a select number of proposals will be chosen based almost entirely on the interactivity and experiential learning the session will provide to its participants. So put your experiential learning hat on and get creative with your proposal!

Commercial presentations in the expo hall are reserved for exhibitors only. For information on exhibiting and speaking opportunities, contact Paula Banes, conference and exposition manager, at 913.217.6023.

Honoraria, Travel Expenses, and Discounted Registration
Because ARMA International is a not-for-profit educational association, pre-conference and conference facilitators must cover all of their individual travel and living expenses. A $500 discount toward their registration fee is provided to each pre-conference and conference education program facilitator (not valid with any other offer). Facilitators may register for more than the discounted registration amount at their own expense or register for the Expo at no cost.

You will be notified of the Conference Education Management Group's (CEMG) decision no later than May 31, 2018. If your proposal is accepted, you will be required to:

  • Submit the final copy of your learning materials no later than August 31, 2018.
  • Agree NOT to market products and/or services during your program.

Criteria for Acceptance

ARMA International Educational Policies and Procedures
Individuals should refrain from using brand names and endorsing specific products whenever possible. Under no circumstances should an Association podium be used as a place for direct promotion of a facilitator’s product, service, or monetary self-interest. This does not apply to Expo-related sessions. Facilitators also must refrain from overt statements, harsh language, or pointed humor that disparages the rightful dignity and social equity of any individual or group.

Selection Criteria
The selection process follows a rigorous review of every finalized submission. The CEMG strives for a diverse and well-balanced conference. Education offerings should demonstrate measurable impact and results. Your emphasis should be on the application of the concept or solution presented, using simulations, exercises, and tools that enhance the learning experience. Participants want real world examples of what works and practical take-away tools and solutions.

Limit for Number of Facilitators
Programs are limited to three facilitators, and buzz sessions are limited to three experts plus one moderator for a total of four facilitators. Exceptions to these limits must be approved by ARMA International.

Facilitators are limited to delivering two education programs. Facilitators may serve as an expert in a buzz session or as a pre-conference facilitator in addition to delivering two education programs.


Instructions for Submitting a Proposal/Recommendation

  • Review the instructions before submitting a proposal and before submitting.
  • Proposals can only be submitted at the direct request of or by the primary facilitator teaching the education program.
  • Complete and submit the proposal by midnight (Central time) March 2, 2018.
  • Submissions must include all requested information in the format required. Incomplete submissions will not be reviewed.
  • Prepare your information before visiting the online submission form. Keep a copy of your submission for your records.

To access the online submission site, you will need to log in using your ARMA account credentials after clicking the link below. If you are new to the ARMA International website, you will need to set up an ARMA account before proceeding.

Questions about the online Call for Submissions can be directed to Kristina Franz, Director of Education & Publications, via e-mail or by phone at 913.312.1740.