Guideline for Evaluating Offsite Records Storage Facilities This guideline provides information on: Deciding how much and what kind of storage is needed Figuring out if it should it be outsourced Evaluating vendor abilities The request for information (FRI) and the request for quote (RFQ) process

This guideline helps explain the essential elements to consider when making the decision to store records in-house or to move your inactive records to an off-site storage facility.

It is a practical tool for organizations to use to evaluate their storage needs, whether their business practices make outsourcing the best decision and the ability of and costs for vendors to meet their storage requirements. It includes checklists for a range of factors to be considered in making these decisions, including records security and protection, service levels, contract terms, and cost comparisons.

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More Resources:
Storing Records: How to Decide if an Off-Site Storage Solution is For You
This ARMA International press release discusses the importance of this guideline.

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