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ARMA International Education Foundation
Research in the field of information and records management is a primary component of the mission of this foundation. Funds for research come from the income generated by the Foundation's Endowment Fund and from partner organizations within the profession.
Legal holds and Spoliation (2004)
A central and difficult issue surrounding an otherwise sound retention policy is the determination of what records must be held from destruction and how. This research, thus, identifies a duty to preserve continuum that should provide companies parameters for triggering a "legal hold" on destruction of records subject to pending or potential litigation or investigations. Read more
RIM Checklist for Mergers, Acquisitions, Divestitures, and Closures
This report will provide a ready reference that can serve as a starting point for records managers in discussions of the recordkeeping challenges that will arise and help them ensure that records required for quality decision-making and long-term retention are identified and properly preserved. Read more
Factors Leading to the Establishment and Support of Records and Information Management Programs (2005)
This research report draws on existing literature and personal interviews to examine the reasons why archives, records management, and information management programs are established and sustained in various kinds of organizations. Its goal is to stimulate the records and information professions to recognize their need for formalized case study literature that can be used in the field’s textbooks, training videos, and as the foundation for building a stronger knowledge supporting work with archives, records, and information systems. Read more
Access Rights to Business Data on PCs (2004)
This research paper seeks to examine these questions and determine what the rights of the respective parties are, based upon current law and legal trends. It sets forth the factors, both legal and practical, upon which those rights are based. It also sets forth suggested practices for employee and employer that will help clarify the rights and expectations of both parties. Read more
Legal Obstacles to E-Mail Message Destruction (2003)
Despite the continuing drop in prices for electronic storage, continued storage of large volumes of e-mail imposes significant costs on an organization. The administrative issues of managing millions or billions of very informal data objects, created with little or no attention to formal structuring or indexing, make systematic recovery of them challenging and expensive The stored e-mail is subject to legal process, requiring searches that may prove very difficult and expensive.
These issues have made the question of e-mail retention one of the cutting-edge issues in information management and risk management. There are two primary general philosophical approaches to dealing with this issue:
- the blanket cut-off approach, in which all e-mail is retained for some period – 60 days, 90 days, 1 year, etc. – and then deleted en mass
- the e-mail-as-a-record approach, in which each e-mail is categorized by subject matter and given a retention period based upon that subject matter.
This ARMA International Educational Foundation research paper discusses these approaches, their advantages and disadvantages, and the legal doctrines around them that will help the reader determine which approach is the most sound. Read more
