The Generally Accepted Recordkeeping Principles® - Generally Accepted, Specifically Relevant.

Information governance is key to your organization's success. With the Generally Accepted Recordkeeping Principles®, you have a way to benchmark, improve, and govern your organization's information.

Records and recordkeeping are inextricably linked with any organized activity. It is only through the information an organization records in the normal course of business that it can know what it has done and effectively plan what it will do in the future. As a key resource in the operation of any organization, records must be created, organized, secured, maintained, and used in a way that effectively supports the activity of that organization, including:

  • Facilitating and sustaining day-to-day operations
  • Supporting predictive activities such as budgeting and planning
  • Assisting in answering questions about past decisions and activities
  • Demonstrating and documenting compliance with applicable laws, regulations, and standards

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This can be achieved only if information governance – which Gartner defines as “an accountability framework that “includes the processes, roles, standards, and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals” – and records management – which ARMA International defines as the management of “any recorded information, regardless of medium or characteristics, made or received and retained by an organization in pursuance of legal obligations or in the transaction of business” – are:

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  1. Principle of Accountability

    An organization shall assign a senior executive to oversee the information governance program, delegate program responsibility to appropriate individuals, adopt policies and processes to guide staff, and ensure program auditability. More...

  2. Principle of Integrity

    An information governance program shall be constructed so the records and information generated or managed by or for the organization have a reasonable and suitable guarantee of authenticity and reliability. More...

  3. Principle of Protection
    An information governance program shall be constructed to ensure a reasonable level of protection to information that is personal or that otherwise requires protection.
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  4. Principle of Compliance
    An information governance program shall be constructed to comply with applicable laws and other binding authorities, as well as the organization’s policies. More...
  5. Principle of Availability
    An organization shall maintain its information in a manner that ensures timely, efficient, and accurate retrieval of its information. More...
  6. Principle of Retention
    An organization shall retain its information for an appropriate time, taking into account all operational, legal, regulatory and fiscal requirements, and those of all relevant binding authorities.More...
  7. Principle of Disposition
    An organization shall provide secure and appropriate disposition of information in accordance with its policies, and, applicable laws, regulations and other binding authorities. More...
  8. Principle of Transparency
    An organization shall document its policies, processes and activities, including its information governance program, in a manner that is available to and understood by staff and appropriate interested parties.
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