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    News from Capitol Hill

    Jul 10, 2013
    The role of record and information management (RIM) professionals has significantly evolved and developed with the advent of new technologies and the subsequent passage of new laws designed around them. Among a number of bills circulating around Capitol Hill that touch records management or information security are several of special interest.
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    The role of record and information management (RIM) professionals has significantly evolved and developed with the advent of new technologies and the subsequent passage of new laws designed around them. Among a number of bills circulating around Capitol Hill that touch records management or information security are several of special interest.

    Electronic Message Preservation
    HR 1234, the Electronic Message Preservation Act, which was introduced by committee Ranking Member Rep. Elijah Cummings (D-MD), was marked-up, or discussed, by the House Oversight and Government Reform Committee in March and was approved by the committee with only one amendment.

    The Electronic Message Preservation Act would direct the Archivist of the United States, who oversees the National Archives and Records Administration (NARA), to make regulations governing federal agency preservation of electronic messages that are federal records and to periodically review and amend such regulations to keep them current.
    These regulations must:

    • Require the electronic capture, management, and preservation of such electronic records in accordance with the Federal Records Act
    • Require such records to be retrievable through electronic searches
    • Establish mandatory minimum functional requirements for electronic records management systems and a process to certify federal agency compliance with such requirements
    • Include timelines for federal agency compliance
    • Include requirements for the capture, management, and preservation of other electronic records

    If signed into law, this bill would generate new procedures and information systems for record managers. Even if the bill is not passed, it signals that Congress is aware of the need to manage records in accordance with new technologies. ARMA International is closely following this bill and will keep its members apprised of any updates. 
    Read the full bill as introduced here, and the amendment made to the bill in the mark up session here.

    E-mail, E-Records Best Practices

    Already in the 113th Congress, several bills have been proposed specifically referencing e-mail and electronic records.

    The Digital Accountability and Transparency Act of 2013 (DATA), the Electronic Message Preservation Act, and the Electronic Communications Privacy Act Amendments of 2013 have all been proposed by lawmakers since January.

    If passed, the bills would require NARA to develop regulations that federal agencies would have to follow regarding the management of electronic records.

    The Washington Policy Brief is an online advisory that contains brief summaries of recent legislative and regulatory issues that may affect the records and information management profession. Further information about the issue is accessed by clicking on the link provided at the end of each summary.

     

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