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Home | Brussels 2006 Seminar
EU, U.S. Experts Discuss Effect of Information Security, Protection, Preservation on Business Continuity During Brussels Seminar
Organizations in the European Union are experiencing increased regulatory compliance, and information accessibility and privacy challenges. They also are realizing that records and information managers hold the key to ensuring business continuity within their organizations.
This was the underlying message in ARMA International’s roundtable seminar Information Security, Protection, and Preservation, held 14 November 2006 in Brussels. The event was co-hosted by the International Council on Archives (ICA) and the European Bureau of Library, Information and Documentation Associations (EBLIDA). The more than 70 high-level participants included representatives of the European Union Institutions, EU member state governments, EU and U.S. interest groups, (national) archives, and standard-setting bodies, as well as corporate executives and records and information management practitioners. Their participation in this event reflects the importance attached to the management of information within organizations.
Mike Marsh, ARMA International’s Ambassador to Europe, opened the seminar noting that technological developments have had a great impact on how organizations deal with information and records. “Businesses are gathering and creating vast amounts of unstructured information, but managing it badly. In our private lives, more and more organizations are demanding personal information from us, and we happily provide it because we are required to do so, resulting in increased reports of fraud, theft, impersonation, and forgery. This has led to ever-increasing legislation and regulation and to a raised awareness of the need for compliance.”
Solvay Business School Professor Georges Ataya highlighted trends and challenges for information security management as well as the issues of convergence of security organizations. He also addressed the knowledge and activity requirements for information security management as well as critical elements for reaching a successful information security activity. (View presentation)
Andrea Servida, Deputy Head of Unit, DG Information Society and Media, European Commission, provided an update on the latest developments on European policies and research related to security and resilience in Information Society. He illustrated the main elements of the Commission’s Strategy for a Secure Information Society (COM(2006) 251). (View presentation)
Andrew Cranfield, Director of EBLIDA, outlined some of the challenges in ensuring the continued preservation and access to the collections of European libraries and archives and provided examples of library and information digitization from a European perspective. (View presentation)
Peter Hustinx, the European Data Protection Supervisor, provided an update on the EU framework for data privacy and data protection and gave an overview of high-profile cases in which he intervened.
Joan van Albada, ICA’s Secretary General, addressed the importance of the preservation of electronic record which depends not on technical developments but on political will and allocation of resources. Until recently, common records on paper and other traditional media have been treated with some form of respect and have been subject to well established procedures. In contrast, virtual information – varying from oral exchanges to electronic records – has received an orphan status.
Marc Fresko, EDM and ERM Consulting Services Director at Cornwell Management Consultants, recapped the background that led up to electronic document and records management (EDRM). He described and compared the key standard national and international specifications and certification schemes for EDRM, with reference to the European standard “MoReq.” Plans for the development of MoReq – that is, for the development of a new “MoReq2” standard – were described, and the likely impact of MoReq2 on record keeping practices considered. (View presentation)
Anne-Françoise Mélot, Policy Officer, DG Internal Market and Services – Auditing Unit, European Commission, gave an introduction to the transfer of audit working papers to third-country regulators under the new 8th Company Law Directive on Statutory Audit. (View presentation)
Marry-Ellyn Strauser, ARMA International Board Member, compared the U.S. Sarbanes-Oxley Act (SOX) and the 8th Directive and gave a detailed overview of articles in SOX that are related to records and information management. (View presentation)
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