Association Policies and Procedures
Policies and Procedures are essential for the general governance and administration of ARMA International. Through the implementation of the policy statements and procedures that are approved by the Board of Directors of ARMA International, decisions and actions are appropriately authorized, records are generated, maintained, retained and disposed of for reasons of accountability and auditing.
The policies have been approved by the Board of Directors and it is the expectation that the ARMA Board, headquarters staff, regions and chapters, and Association members will refer to and comply with the policies and procedures at all times.
As ARMA International is a dynamic Association experiencing constant change, the procedures must be dynamic too, changing to reflect different or new circumstances. The procedures therefore will be subject to periodic change, as new ones are formatted and old ones are revised.
Additional policies and procedures relating to the administration of regions and chapters, and the operation of the headquarters offices are available in separate handbooks, and available from ARMA headquarters.
- A -
Activity Reports
Executive Director AL207
Region Managers/Coordinators AL122, AL122Xa
Liaisons/Representatives in Inter-organizational Relationships AL800, AL800Xa, AL800Xb
Affiliations AL800
Antitrust Compliance AL014
ARMA International Name and Logo AL021
Articles of Incorporation
Association POL100, POL100-Pr, POL100-Ex_A
Audit, Internal POL056, POL056-Pr
- B -
Board of Directors, Association
Elected Directors AL109
Letter to nominee acknowledging receipt of OCIF POL310-Ex_C
Letter to nominee advising receipt of nomination POL310-Ex_B
Meetings and Minutes AL111
New Member Procedures AL114, AL114XB
Nomination and election of elected Officers and Directors POL310, POL310-Pr
Nomination and Appointment of Outside Directors POL110, POL110-Pr
Officer Candidate Information Filing Form POL310-Ex_A
Outside Director Application Form POL110-Ex_A
Sets Association Dues AL404
Task Force Structure POL300, POL300-Pr, POL300-Ex_A
Board of Directors, Chapter
Approves Chapter Alignment with Region AL120
Bylaws
Association POL101, POL101-Pr, POL101-Ex_A
- C -
Calendar
Association AL013
Chapters
Alignment with Region AL120
Escrow AL401, AL402, AL420
Chapter Handbook
Revocation of Chapter Charter POLX09, POLX09-Pr
Travel Expense Guidelines AL053
Charter
Revocation of Chapter Charter POLX09, POLX09-Pr
Code of Professional Responsibility AL040
Conference & Expo
Complimentary Registration List POL500-Ex_B
Conference Program Planning POL500, POL500-Pr
Sessions & Seminar Overview POL500-Ex_A
Travel Expense Guidelines POL500-Ex_D
Travel Policy for Staff POL500-Ex_C
Conflict of Interest AL041
Contracts
Authorization to Obligate the Association AL012
Contributions AL015
- D -
Director of Finance and Administration AL208
Disciplinary action POL042, POL042-Pr
Dues
Changes AL404
Chapter Dues Structure AL131
Discounts AL404
Honorary Member Class AL413
Retired Member Class AL412
- E -
Endorsement
Policy of ARMA International AL030
Executive Director AL207
Executive Director compensation POL 309, POL 309 - Pr
Expense Reports and Travel Guidelines AL053
- F -
Fees - Prohibit Acceptance Of AL054
Financial Planning POL057, POL057-Pr
Fiscal Year – Association AL013
- G -
Gifts/Gratuities AL054
- H -
Honorary Membership AL413
- I -
Immediate Past President/Chairman of the Board AL203
Indemnification AL052
Industry Membership POL415
Internal Audit POL056, POL056-PR
Investments Programs POL055, POL055-Pr
Operating and Short Term Reserve Funds POL055-EX_A
Long Term Reserve Funds POL055-EX_B
- J, K & L -
Language, Official AL011
Leadership Development and Development POL315, POL315-Pr
Liaisons/Special Representatives AL800
- M -
Membership
Classes:
Honorary AL413
Industry Membership POL415
Retired AL412
Student AL411
Disciplinary Action POL042, POL042-Pr
Dues:
Amount AL412
Changes AL404
Discounts AL404
Payment for Honorary Members AL413
Effective Date AL411
- N -
Name
Use of ARMA International’s AL021
Use of ARMA International’s for Chapter Seminars AL031
- O -
Officers, Association
Immediate Past President/Chairman of the Board AL203
President AL201
President Elect AL202
Secretary AL206
Treasurer AL204
Elected Director AL109
- P & Q -
Policy development and maintenance POL000, POL000-Pr
Proprietary Data (Copyrights, surveys, etc.) AL020
Publications Development and Publishing POL327, POL327-Pr
- R -
Recognition and Awards POL320
Records – Destruction and Retention AL016
Regions and Boundaries AL120
Region Managers and Coordinators AL122
Region Fund AL123
Region Policy Fund POL123
- S -
Secretary AL206
Seminars AL510
Solicitations AL015
Spokesperson for the Association AL012
Standards Development POL326, POL326-Pr
Strategic Planning POL312, POL312-Pr
- T -
Task Force Structure POL300, POL300-Pr, POL300-Ex_A
Taxes AL050, AL051
Training, Leadership and Development POL315, POL315-Pr
Translation AL011
- U, V & W -
- X, Y & Z -