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PowerPoint GuideLines

Guidelines for Visual Presentations

Deadline for submission to ARMA International: August 14, 2009. Deadline Extended!!

To ensure ARMA International education courses are valuable learning experiences. We encourage minimal use of PowerPoint slides and support interactivity with the participants.

If you should use PowerPoint, these guidelines and examples will help ensure the readability of your PowerPoint presentation, as well as a uniform visual identity for all ARMA International education programs.

If you will be using PPT, you must use the official ARMA International master template. **Download Required PPT Template (click to download and save to your computer). If you need assistance in creating an engaging PPT presentation, please contact Jacki Conn, Sr. Manager, Education.

Before creating your PPT presentation, review the **PowerPoint Presentation Guidelines.

How to Submit

All PPT files must be uploaded to the ARMA International website rather than submitting them via email, CD-ROM, or USB drive.

ARMA International will provide all registered attendees access to electronic copies of your Conference PPT slides via the ARMA International Website beginning September 9, 2009. (Pre-conference materials will not be provided online.) Printed handout books will only be provided for Pre-conference Seminars. Workshop participants will be provided printed handout materials. All education courses will be provided printed one to two-page Job Aids.

Guidelines for ARMA International PowerPoint Presentations

ARMA International provides the following slide templates:

Title
Learning Objectives
Introduction
Main content
Ending slide (call for evaluations)

Text Format

At least 24 point font; 30 point is preferable. Use consistently throughout the presentation. (Floor test. Place your printed version on the floor. If you can’t read it standing up, the font is too small.
Left align all text.
Use succinct phrases instead of sentences.
Ensure headlines and subheads at each level are consistently the same size and typeface.
Margins should be at least one-inch.

Fonts

Headlines: 40 point Arial/Verdana/Tahoma bold.
Subheads: 24 to 36 point Arial/Verdana/Tahoma bold.
Text font: 24 point Arial/Verdana/Tahoma.
Complex fonts such as scripts are sometimes difficult to read and should not be used. DO NOT use ALL CAPS or italic fonts.

Color

● Dark-colored lettering on a light background (or vice versa) works best.

● Contrast between the lettering and the background makes your presentation easy to read.

● You may not alter the official background color of the master slides.

Graphics

Use charts, graphs, or diagrams to convey complicated information.
Use graphics only if they enhance your message.
Images should be sized to approximately 600 x 800 pixels and in .jpg or .gif format.
Put a blank black slide at the end to indicate that the presentation has ended.

General Guidelines

Limit each slide to one idea.
Don’t use slides you know people can’t read.
Limit animation.
Proofread and spell check.

Guidelines for Program Delivery

Be prepared to deliver your education program without the benefit of technology.
Don’t use your PPT slides as a teleprompter. Participants can read your slides, faster than you can read it to them.
Emphasize information you want the participants to remember.
Engage the participants with questions to stimulate participation.
Use a laser or mouse pointer to direct attention to a specific place on the screen.