Part 3 – ASSOCIATION & HEADQUARTERS

 

SECTION:  Financial Administration

 

POL 3-020

Travel expense

 

Effective date: May 1, 2010

Approval date: February 19, 2010

Last revised: February 19, 2010

Cancelled date: 

Reference: BD 10/1980, 10/1982, 09/1983, 04/1986, 10/1986, 04/1987,

09/1989, 07.1990, 07/1991, 07/1992, 03/1996

Cross reference:

 

POLICY

 

All expenses of ARMA International Board of Directors, committee members, task force members, region/chapter leadership and staff traveling on behalf of the Association on official business will be reimbursed, provided the travel has been pre-approved and the expenses are  incurred according to the Association’s policies and procedures.

 

GUIDING PRINCIPLES

 

1.   Approved travelers should expend ARMA funds responsibly and with regard for the perception of members. Travelers should use good judgment and discretion when deciding to incur expenses.

 

2.    Travel is a controllable expense and therefore should be kept as low as possible. 

 

3.     Travelers should consider safety and security in their travel decisions.

 

4.      Travelers should follow the requirements of civil authorities in the jurisdictions where travel takes place, and be aware of and respectful of diverse cultures and customs.

 

5.    Falsification of travel expense forms or gross abuse of this policy by Association volunteer leaders may result in disciplinary action in accordance with the Association By Laws.  Restitution of all losses to ARMA will be required.

 

6.    Falsification of travel expense forms or gross abuse of this policy by ARMA Headquarters staff may result in discipline, up to and including termination of employment.  Restitution of all losses to ARMA will be required.

 

7.     ARMA International reserves the right to pursue civil or criminal law penalties when deemed necessary.

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Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.