Part 3 – ASSOCIATION & HEADQUARTERS
SECTION: General Administration
POL 3-018 Pr
Publications development and publishing
Effective date: July 1, 2009
Approval date: May 3, 2009
Last revised: May 3, 2009
Cancelled date:
Reference: Bylaw IX
BD 03/1991, 03/1992, 07/1992, 03/1994, 03/1996, 03/1997
Cross reference: ARMA’s Author’s Primer (for non-serial publications), and
Author’s Guidelines for Information Management
PROCEDURES
The Committee responsible for the strategic identification of content, delegates to the headquarters director who oversees publication development and publishing, the creation of an editorial board (i.e., "task force") to manage the following tasks. This task force is lead by the headquarters director.
Planning
1. Develop ARMA’s annual book publishing agenda and magazine editorial plan, each of which identifies major topic areas for which additional books and articles need to be developed.
2. Prioritize the list of topics and develops book pre-proposals or magazine abstracts for the most important topic areas.
3. Create an annual editorial plan for both serial and for non-serial publications, each of which lists topic areas and timelines for articles and manuscripts to be developed. Throughout the year, amend the editorial plans based on Association business needs.
4. Create an annual editorial calendar that lists deadlines for various titles under development. Throughout the year, amend the calendar based on Association business needs.
5. Continually scan the environment to ensure that new topic areas are discussed and are added as necessary to the publishing agenda throughout the year.
6. Continually look for publications offered by others that ARMA could broker to fill a gap identified on the publishing agenda.
(a) Request a review copy of the potential book to be brokered and forward it to a task force member to review and make a recommendation about offering it for sale to ARMA members and customers.
(b) If recommended, negotiate a resell agreement with the book’s publisher and add the title to the online bookstore.
7. Communicate regularly to keep projects moving and continually develop the publishing agenda.
8. Meet regularly with other content-producing functions (for example, Standards and Education) to ensure project efforts are consistent, complementary and not redundant.
Developing
1. Seek and contract with authors to write books and articles.
2. Create and maintain proposal and manuscript development guidelines for authors of serial and non-serial publications.
3. Receive and distribute to the taskforce solicited and unsolicited book and article proposals for review against criteria that include relevance, accuracy, sufficiency of scope, and neutrality.
4. Receive and distribute to the taskforce completed draft articles and book manuscripts for review against specific criteria outlined in ARMA’s author guidelines for serial and non-serial publications. Subject book manuscripts to a double-blind review (reviewers don’t know who the author is, and the author does not know who the reviewers are).
5. Review and consolidate reviewer comments to authors outlining mandatory changes and suggestions for the author to consider.
6. Receive and review revised, final articles and manuscripts to ensure review comments have been addressed. If not, return the revised article or manuscript for revision in order to move forward to production.
Production
Oversee editing, composition, and production of magazines and books. Based on the need for additional resources, engage and oversee freelance editors and graphic artists.
Marketing
1. Sales staff create and maintain an annual rate card which sets forth guidelines for advertising content and rates for serial publications.
2. Publications staff ensure that books and magazines are available through the ARMA website and other appropriate outlets.
Marketing staff ensure that books are promoted to internal and external audiences.
Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.