Part 3 – ASSOCIATION & HEADQUARTERS

 

SECTION:  General Administration

 

POL 3-014 Pr

Affiliations

 

Effective date: May 1 1, 2010

Approval date: February 19, 2010

Last revised: February 19, 2010

Cancelled date: 

Reference: BD 04/1988, 10/1996, 03/1997, 09/2002

Cross reference:

 

PROCEDURES

 

Terms and conditions of reciprocal arrangements must be formalized through written agreements in order to protect the interests of each organization.  A sample affiliation agreement is attached hereto as Exhibit A

 

Affiliations – within USA

 

1.            Inter-organizational relationships of any kind require the majority approval of the Board of Directors. 

 

2.            The ARMA International’s representatives or liaisons in such initiatives are appointed by the President and confirmed by a majority of the Board of Directors. 

 

3.            Funds for necessary travel by the ARMA International representative or liaison are included in the ARMA International annual budget.  Travel expenditures are not to exceed the budgeted amount in any fiscal year.

 

4.            Regions, Chapters and task forces cannot engage in any type of affiliation in which there are common officers, common bylaws or the commingling of funds.

 

5.            Subject to the approval of the Board of Directors, reciprocal arrangements with other organizations may be established in the following areas:

 

(a)          Joint initiatives or projects - submitted as part of a task force report, these projects or initiatives are evaluated on the basis of benefit to membership vs. associated costs.

(b)          Offering of reciprocal member rates for seminars/conferences/publications.

(c)           Local joint seminars or regional conferences.

(d)          Arrangements regarding the translation of ARMA International publications into other languages.

(e)          Providing access to learning materials, subject to copyright, licensing or other legal requirements.

(f)           Offering bulk or volume subscription rates to affiliate organizations.

(g)          Providing start-up support and networking opportunities to affiliate organizations.

(h)          Arrangements with affiliate organizations regarding the brokering of publications.

(i)            Reciprocal participation in the committee activities of each organization.

(j)           Arrangements to participate in each other’s conferences subject to budget considerations.

(k)          Allowing affiliate organizations to use ARMA International’s name under narrowly defined terms and conditions.

 

Affiliations – outside USA

 

6.            Prior to entering into agreements with other organizations, Regions and Chapters may contact the Executive Director of the Association for assistance and seek legal advice from the Association’s legal counsel.

 

 

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Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.