Part 3 – ASSOCIATION & HEADQUARTERS

 

SECTION: General Administration

 

POL 3-013 Pr

Standards development

 

Effective date: July 1, 2009

Approval date: May 3, 2009

Last revised: May 3, 2009

Cancelled date: 

Reference:  BD 03/1995, 03/1998, 07/2001, 04/2006

Cross reference:

 

PROCEDURES

 

The Committee that oversees standards development will create a task force for each standard, technical report or guideline it approves for development.  These task forces may be referred to as ‘consensus group’ or ‘work groups’ in accordance with the ANSI approved policies and procedures.

 

1.                   Staff responsible for the ARMA standards programs will be the staff liaison and oversee the project management for each consensus and work group. 

 

2.                   Each consensus and work group will create a timeline for research, development and publication to ensure timely and efficient publication and delivery to be approved per the project charter.

 

3.                   Standards, technical reports and guideline consensus groups/workgroups will follow procedures and processes set forth in the following documents, which are updated from time to time:

 

(a)                The ARMA International Standards Development Program Publication Guide.

(b)               The ARMA International Standards Development Program Policies & Procedures: American National Standards and Technical Reports.

(c)                The Standard Operating Procedures (SOPs) developed in accordance with the policies and procedures referenced above in (a) and (b).

 

4.                   The parent Committee will be responsible for ensuring the following reviews are completed, and create a timeline that provides due dates for each review:

 

(a)                An annual review of existing resources needed to support the Standards Development Program .

(b)               An annual review of Standards Development Program outcomes and deliverables.

 

5.                   The parent Committee will explore the records and information management industry landscape for new ideas for standards, technical reports and guidelines and will:

 

(a)                Ask the staff liaison to evaluate ideas as potential standards, technical reports, and guidelines within one month of identification.  

(b)               Based on the staff liaison’s recommendation, create a Consensus Group or Work Group to develop the new standard, technical report or guideline.

 

6.            The parent Committee will participate in and/or delegate to member volunteer subject matter experts the following activities:

 

(a)                Review publication outlines and drafts for standards, technical reports an guidelines

(b)               Provide commentary on other standards-related groups’ work, such as ISO, NARA, The Sedona Conference, MoReq2, and others, to be included in ARMA’s official response to those bodies.

(c)                Participate as subject matter experts in ongoing American National Standard, technical report, or guideline projects, as requested.

(d)               Volunteer for standards development program activities at the ARMA Annual Conference and Expo such as assisting in the booth and/or facilitating a poster session.

 

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Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.