Part 3 – ASSOCIATION & HEADQUARTERS

 

SECTION:  General Administration

 

POL 3-009 Pr

Records management

 

Effective date: May 1, 2010

Approval date: February 19, 2010

Last revised: February 19, 2010

Cancelled date: 

Reference: BD 04/1088, 03/1990

Cross reference:

 

PROCEDURES

 

1.   The Executive Director delegates the day-to-day management of the Association’s records and the authority to update the Association’s Records Retention Schedule to an appropriate staff member at ARMA headquarters.

 

2.   The Records Retention Schedule applies to records created or received by:

                (a)   ARMA Headquarters

                (b)   Board of Directors of ARMA International

                (c)    Committee Chairs

 

3.   The Executive Director ensures compliance with the approved Records Retention Schedule.

 

4.   The elected officers of the Association and Committee Chairs, at the end of their term, will transfer their records to the incoming officers or to ARMA headquarters if the active retention is satisfied.

 

5.   Chapters that dissolve forward their records to ARMA headquarters where further disposition is determined based on the provisions of Records Retention Schedule.

 

The Association Records Retention and Disposition Schedule is attached as an Exhibit.

 

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Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.