ARMA InternationalARMA International Governance Current Policies and Procedures
 

Part 3 – ASSOCIATION & HEADQUARTERS

 

SECTION:  General Administration

 

POL 3-005 Pr

Disciplinary action

 

Effective date:  September 10, 2011

Approval date: September 10, 2011

Last revised: May 3, 2009

Cancelled date:

Reference: Bylaw I, Sec.5,

BD 09/1983, 03/1990, 07/1993, 03/1995

Cross reference: POL 3-006

 

PROCEDURES

 

The Committee overseeing governance will create a task force to investigate an allegation that an Association member, officer or member of the Board of Directors should be censured, suspended, or expelled for cause.  The task force will consist of three members of the Board of Directors, and will not include the individual against whom the allegations are directed. ARMA International HQ Staff may serve in an advisory capacity to the task force to ensure member rights are upheld, but will remain non-voting members.

 

Claims

 

1.     Claimants will contact the President of ARMA International regarding any allegations that any Association member should be considered for censure, suspension or expulsion, or that an officer or member of the Board of Directors should be censured, suspended or expelled from the Board of Directors.

 

2.    The claimant will contact the President-Elect if the President of ARMA International is the subject of the allegations. 

 

Notice 

 

1.    The task force will send a written notice to the respondent outlining the allegations, and requesting a written response within twenty-one (21) days from the date the notice was sent. 

 

2.    The task force will include in the notice the allegation(s); the requirements and deadline for response; and the names and contact information of the members of the task force.

 

3.    If no response is received from the respondents within twenty-one (21) days, the task force will develop a recommendation to the Board of Directors, based on the facts available as per section “Recommendation” below.

 

Response

 

1.    The respondent may present a written response to the allegations, or may request a meeting at which to present his or her response. 

 

2.     The respondent may request that the meeting occur before the task force. 

 

3.     The respondent will be notified of the date and place of the meeting, which is at the discretion of the task force.

 

4.     Upon notice to the task force, the respondent may be accompanied at the meeting by an attorney of his or her own choice.

 

5.     All costs associated with representation of the respondent or for appearance at the meeting are borne by the respondent.  

 

Recommendation

 

1.     The task force will review the written response or the results of the hearing.

 

2.      The task force will consult with the Board’s external legal counsel, if necessary.

 

3.      The task force will present a recommendation to the Board to either dismiss the matter, or to censure, suspend or expel the respondent.

 

4.      If the recommendation is to censure, the task force will include the nature and form of the censure.

 

5.      If the recommendation is to suspend, the task force will include the length and term of suspension. 

 

Decision

 

1.      A special meeting of the Board of Directors will be convened to review the recommendations. 

 

2.       The President, or the President-Elect, if the allegations are directed against the President, will present the recommendations to the Board.

 

3.       If the allegations involve an officer or a member of the Board of Directors, such member is not:

 

(a)          considered a member of the Board of Directors for the purpose of the proceedings to determine dismissal of the matter, censure, suspension or expulsion.

(b)          counted in determining whether or not a quorum is present at the proceedings to determine dismissal of the matter, censure, suspension or expulsion.

(c)           permitted to cast a vote on the question of determining dismissal of the matter, censure, suspension or expulsion.

 

4.      The Board of Directors will vote regarding the decision to dismiss the matter or to censure, suspend or expel the member.  The decision to censure or to suspend an officer or Member of the Board or Directors from the Board is effective upon a vote of the Board of Directors. The decision to remove an officer from office or expel a Member of the Board of Directors from the Board is effective upon a two-thirds vote of members of the Board who are qualified to vote at any regular or special meeting.

 

5.      The decision of the Board will be conveyed in writing to the respondent soon after the special Board meeting.


Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.