Part 1 – GOVERNANCE
SECTION: General Administration
POL 1-018 Pr
Strategic planning
Effective date: August 16, 2010
Approval date: August 16, 2010
Last revised: July, 2009
Cancelled date:
Reference: Bylaw VII, Sec.5(7)
BD 04/1987, 07/1988, 10/1989, 03/1990, 03/1991, 07/1991, 01/1992, 07/1992,03/1993,
03/1995, 07/1996, 03/1997, 03/1998, 06/2001, 09/2002, 04/2004, 04/2007
Cross reference:
PROCEDURES
Composition of the task force
The Board of Directors delegates oversight of the strategic planning process to the President-Elect. The Committee that oversees strategic planning may create a task force comprising the following constituency groups to assist with the planning process.
President-Elect (task force leader)
Board of Directors of ARMA International
Executive Director of ARMA International
Senior directors from ARMA International headquarters
A representative from ARMA International Education Foundation (AIEF) determined by the Chair of the AIEF
A representative from the Institute of Certified Records Managers (ICRM) determined by the President of the ICRM
A representative from the Company of Fellows of ARMA International determined by the Chair of the Company of Fellows
A representative from the Region leadership determined by the President Elect in consultation with the Director of Member Services
Strategic planning
1. Gather input regarding potential strategic issues from members of ARMA International and participants in the strategic planning process. Incorporate results of relevant members surveys, if such surveys were conducted during the year.
2. Identify and contract with external resources, as needed, to facilitate the strategic planning meeting or to consult regarding strategic planning processes.
3. Use the data gathered to develop an agenda for the strategic planning meeting.
4. Establish a date for an in-person strategic planning meeting.
5. Distribute the agenda and data gathered to the attendees of the strategic planning meeting prior to the meeting, with sufficient time to review.
6. Conduct the meeting and facilitate discussions to confirm the mission and current strategic initiatives, and identify new initiatives and prioritize them.
7. Capture all data from the meeting that affects the strategic plan.
8. Update the strategic plan as appropriate.
9. Distribute the revised strategic plan to the meeting attendees for input and amend or update the plan accordingly.
10. Publish the revised strategic plan and gather input from the membership.
11. Discuss member input with the Board of Directors to obtain further direction for amendments to the strategic plan.
12. Present the final, amended strategic plan to the Board for vote at a regular Board meeting.
13. Post the final, approved strategic plan on the ARMA website.
Execution of strategic initiatives
The Board of Directors and the Executive Director will ensure that initiatives on the strategic plan are implemented:
1. Review and align the mandates of the two Board committees with the strategic plan.
2. Add strategic initiatives to the operating plan for the Association.
3. Allocate appropriate funding to initiatives based on pre-determined priority and Association resources.
4. Assign planning and implementation of specific strategic initiatives to task forces or headquarters as appropriate.
Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.