ARMA International Governance Current Policies and Procedures

Association Policies and Procedures

Policies and Procedures are essential for the general governance and administration of ARMA International. Through the implementation of the policy statements and procedures that are approved by the Board of Directors of ARMA International, decisions and actions are appropriately authorized, records are generated, maintained, retained and disposed of for reasons of accountability and auditing.

The policies have been approved by the Board of Directors and it is the expectation that the ARMA Board, headquarters staff, regions and chapters, and Association members will refer to and comply with the policies and procedures at all times.

As ARMA International is a dynamic Association experiencing constant change, the procedures must be dynamic too, changing to reflect different or new circumstances. The procedures therefore will be subject to periodic change, as new ones are formatted and old ones are revised.

Additional policies and procedures relating to the administration of regions and chapters, and the operation of the headquarters offices are available in separate handbooks, and available from ARMA headquarters.

- A -

Acceptance of Honoraria and Fees POL3-021; POL3-021Pr

Affiliations POL3-014;POL3-014Pr; POL3-014ExA; POL3-014ExB

Antitrust Compliance POL3-010

ARMA International Name and Logo POL3-007; POL3-007Pr

Articles of Incorporation POL1-014, POL1-014Pr, POL1-014-ExA

Audit, Internal POL1-022 , POL1-022Pr

Awards Awards

- B -

Board of Directors of the Association:

Code of Conduct POL1-013
Duties and Responsibilities POL1-001; POL1-001Pr
Meetings and Minutes POL1-010; POL1-010Pr; POL1-010ExA
New Member Procedures POL1-011, POL1-011Pr; POL1-011ExA; POL1-011ExB; POL1-011ExC; POL1-011ExD
Nomination and election POL1-008, POL1-008Pr; POL1-008ExA; POL1-008ExB; POL1-008ExC
Nomination and Appointment of Outside Directors POL1-009, POL1-009Pr
Outside Director Application Form POL1-009ExA
Board Self-assessment POL1-012
Sets Association Dues POL1-024
Committees/Task Force Structure POL1-016, POL1-016Pr, POL1-016ExA, POL1-016ExB, POL_1-016ExC

Bylaws of the Association POL1-015 , POL1-015Pr, POL1-015ExA

- C -

Calendar of the Association POL3-006, POL3-006Pr, POL3-006PrExA

Chapters:

Alignment with Region POL2-002
Board of Directors, Chapter
Approves Chapter Alignment with Region POL2-002; POL2-002PR; POL2-002ExA
Chapter Handbook
Revocation of Chapter Charter POL2-003; POL2-003Pr
Travel Expense Guidelines POL3-020
Revocation of Chapter Charter POL2-003, POL2-003Pr

Code of Professional Responsibility POL3-003; POL3-003ExA

Conference & Expo POL3-019; POL3-019Pr

Complimentary Registration List POL3-019ExB
Sessions & Seminar Overview POL3-019ExA
Travel Expense Guidelines POL3-019ExC

Confidentiality POL3-027; POL3-027Pr; POL3-027ExA

Conflict of Interest POL3-004; POL3-004Pr; POL3-004ExA

Contributions POL3-015

- D -

Disciplinary action POL3-005, POL3-005Pr

Dues:

Changes, Discounts POL1-024
Honorary Member Class POL3-025; POL3-025Pr
Retired Member Class POL3-024

- E -

Elections, ARMA Board of Directors:

Letter to nominee acknowledging receipt of OCIF POL1-008ExC
Letter to nominee advising receipt of nomination POL1-008ExB
Nomination and election POL1-008, POL1-008Pr; POL1-008ExA; POL1-008ExB; POL1-008ExC
Officer Candidate Information Filing Form POL1-008ExA

Endorsement Policy of ARMA International POL3-008
Executive Director POL1-006; POL1-006Pr

Executive Director compensation POL1-019, POL1-019Pr

Expense Reports and Travel Guidelines POL3-020; POL3-020Pr

- F -

Fees - Prohibit Acceptance Of POL3-021; POL3-021Pr

Financial Planning POL1-023, POL1-023Pr

Fiscal Year – Association POL3-006

- G & H -

Honorary Membership POL3-025; POL3-025Pr

- I -

Industry Membership POL3-026; POL3-026Pr

Internal Audit POL1-022 , POL1-022Pr

Investments Programs POL1-021, POL1-021Pr

Operating and Short Term Reserve Funds POL1-021ExA
Long Term Reserve Funds POL1-021ExB

IRS Reporting Requirements POL1-020; POL1-020Pr

- J, K & L -

Language, Official POL3-001, POL3-001-Pr

Leadership Development and Training POL3-017, POL3-017Pr

Legislative and Public Policy POL3-011; POL3-011Pr

Liaisons/Special Representatives POL3-014

Logo POL3-007; POL3-007Pr

- M -

Membership

Classes:
          Honorary POL3-025; POL3-025Pr
          Industry Membership POL3-026; POL3-026Pr
          Regular POL3-022; POL3-022Pr
          Retired POL3-024; POL3-024Pr
          Student POL3-023; POL3-023Pr
Disciplinary Action POL3-005, POL3-005Pr
Dues:
          Amount, Discounts, Changes POL1-024; POL1-024Pr
          Honorary Members POL3-025; POL3-025Pr
          Effective Date POL3-023; POL3-023Pr

- N -

Name
Use of ARMA International’s name POL3-007

- O -

Officers of the Association:

Corporate Secretary of the Association POL1-007; POL1-007Pr
Elected Director of the Association POL1-001; POL1-001Pr
Executive Director POL1-006; POL1-006Pr
Immediate Past President/Chairman of the Board POL1-004; POL1-004Pr
President of the Association POL1-002; POL1-002Pr
President Elect of the Association POL1-003; POL1-003Pr
Treasurer of the Association POL1-005; POL1-005Pr

- P & Q -

Policy development and maintenance POL 1-017, POL1-017 Pr; POL1-017ExA; POL1-017ExB; POL1-017ExC; POL1-017ExD;

Proprietary Data (Copyrights, surveys, etc.) POL3-012

Publications Development and Publishing POL3-018, POL3-018Pr

- R -

Recognition and Awards POL3-016; POL3-016Pr; Awards procedures

Records – Destruction and Retention POL3-009, POL3-009Pr; POL3-009ExA

Regions and Boundaries POL2-002; POL2-002Pr; POL2-002ExA

Region Managers and Coordinators POL2-001; POL2-001Pr

- S -

Solicitations POL3-015

Spokesperson for the Association POL3-002

Standards Development POL3-013, POL3-013Pr

Strategic Planning POL1-018, POL1-018Pr

- T -

Task Force Structure POL1-016, POL1-016Pr, POL1-016ExA, POL1-016ExB, POL_1-016ExC

Training, Leadership and Development POL3-017, POL3-017Pr

Translation POL3-001

- U, V & W -

- X, Y & Z -