How to read Policies and Procedures

The general layout of each Policy is as follows:

Part and Section:
The location where the policy is placed for ease of reference and access.

Policy number and title:
A sequential number assigned to the policy.  The title of the policy clearly but briefly states the purpose of the policy.

Effective date:
The date on which the Policy comes into effect.

Approval date:
The date on which the Board of Directors approved the policy or its revision.

Last revised date:
The date on which the Policy was last revised, usually the date on which the Board approved the Policy.

Cancelled date:
The date on which the Policy was cancelled.

Reference:
Bylaws, Board decisions (BD) and any other documents that support the creation, revision and/or cancellation of the Policy.

Cross reference:
Other policies and procedures that refer to the subject Policy.

Policy:
A high level overall statement which captures the general purpose of the policy.

Guiding principles:
Broad philosophy that supports the Policy throughout its life.

 

A Policy may be followed by procedures and exhibits where applicable, and are identified as follows:

Pr   after the policy number.  The procedures set out the method and actions for accomplishing the policy.
Ex   after the policy number.  The exhibits are documentation and forms that support the policy and procedures.

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Questions about previous Policies & Procedures? Contact Connie Hardy, Corporate Secretary.